Box Office


Marketing & Public Relations Associate

The Philharmonic Society of Orange County is looking for a dynamic and creative individual to join our Marketing & Public Relations team.

  • Minimum of a bachelor’s degree is required, major in marketing/communications a plus
  • Excellent interpersonal and organizational skills, as well as communication, both verbal and written
  • Strong analytical skills with a goal-oriented attitude
  • Ability to set priorities, take initiative to implement projects and solve problems, and manage multiple deadlines
  • Advanced knowledge of all MS Office programs (Word, Excel, Outlook, PowerPoint)

  • Passion for classical music/musical arts
  • Familiarity with HTML or standard CMS interfaces
  • Familiarity with patron management software; Tessitura preferred
  • Proficiency with Adobe Creative Suite (Photoshop, InDesign, Illustrator)

  • Manage and execute promotional campaigns for Philharmonic Society concerts and events.
  • Build and manage advertising campaigns across multiple mediums (print, radio, digital, TV, etc.)
  • Conduct market research to identify new opportunities and seek partnerships that would reach new audiences and leverage resources
  • Assist in developing and implementing successful subscription and single ticket campaigns.
  • Create and update content to support promotional campaigns
  • Website: assist with website maintenance, including builds of new events and packages, and continually updating content to ensure that all pages are fully functional and reflecting the latest information.
  • Social networks: supply content for Facebook, Instagram, Twitter, YouTube, etc.
  • E-news: manage design and layout, and supply content (articles).
  • Advertorial copywriting for radio, postcards, brochures and print ads.
  • Ensure all records for Marketing & Public Relations Department are up-to-date, including scheduling of meetings on calendars and maintaining binders for subscription and single ticket sales, requisition reports, invoices, etc.
  • Act as staff liaison for the Board of Directors’ Artistic & Marketing Committee, including sending meeting reminders, preparing meeting agendas/packets, and taking minutes.
  • Proof concert support materials and organizational literature
  • Work at concerts and special events (some nights/weekends required).
  • Preparing marketing and media/VIP check-in table and overseeing front of house needs.
  • Oversee marketing interns and make sure all assigned tasks are met in a timely manner.

  • Public Relations
  • Maintain current press contact lists; submit all events for timely inclusion in online calendar listings and perform follow-up checks in coordination with PR plan.
  • Secure media coverage by writing press releases, pitching press coverage and interviews.
  • On concert/event days: assembling press kits, receiving press and VIPs at media table, escorting media in/around venue, and providing encore(s)/additional program information to press following event.

  • Design
  • Assist with creation of concert and organizational support materials (both digital and print) such as flyers, postcards, ads, program books, brochures, posters, emails, digital banners, etc. based on approved design elements to reinforce the Philharmonic Society brand and initiatives.

    Compensation, including benefits, is competitive and commensurate with qualifications.

    Application deadline: May 15, 2019

    Please submit a cover letter, resume and salary requirements to:

    Philharmonic Society of Orange County
    Attn: Human Resources
    2082 Business Center Drive, Suite 100
    Irvine, CA 92612

    Education Intern

    The Education and Community Engagement Department offers a valuable opportunity for students enrolled in a college or university at the undergraduate or graduate level or a recent graduate to enhance their academic experience with a non-paid, hands-on internship. Interns provide administrative assistance to support the coordination of music programs and concerts for students in elementary through high school held in schools and at various venues in Orange County including Segerstrom Center for the Arts as well as for adults. The intern will be exposed to the many facets of the administrative office responsible for the operation of the Education department and the concerts of the Philharmonic Society of Orange County. Interns will learn how a non-profit arts organization operates as well as the logistics involved with producing, implementing, and evaluating music education programs that closely align to the California Department of Education curriculum standards. Programs include but are not limited to Music Mobile (3rd grade), California Journeys (4th grade), Concerts for 2nd, 5th, and 6th graders, the High School Orchestra Festival, Musicians on Campus, and the Orange County Youth Symphony, and typically serve 160,000 students annually. The Education Intern reports to the Vice President of Education and Community Engagement and works closely with the Director of Volunteer and Education Services and various Philharmonic Society staff and volunteers.

    Internships are unpaid and require a minimum of 12-15 hours a week (scheduling is flexible) during regular office hours, Monday – Friday, 9 am – 5 pm, or off-site at schools and various venues throughout Orange County. Weekends and/or evenings may apply depending on programming and scheduling. The Philharmonic Society of Orange County does not provide housing, transportation, or relocation costs. Business attire in the office and at concert and school settings.

    Essential functions include, but are not limited to:
  • Assist with the implementation of on-site concerts and programs, checking in and/or guiding students from buses to the concert hall and related administrative tasks to support the successful operation of a program
  • Preparation of directions and instructions for transportation to venues and tabulations of attendance at programs to assist with seating
  • Assist with research and preparation of Teacher Resource Guides and related educator materials for concerts and programs
  • Assisting with the reservations, confirmations, and communications to schools for program and concert reservations and day of event logistics
  • Updating and drafting information on music education programs for promotional purposes and web site updates
  • Summarize and organize applications and program information for the annual High School Orchestra Festival
  • E-mail communication to educators and administrators about upcoming programs
  • Respond to inquiries about education programs
  • Data entry to update schools, artists, and venue contact information
  • Other projects as assigned

    Interns must demonstrate initiative, creativity, and a willingness to learn the operations of Education and community engagement in a non-profit setting, have strong computer skills with an emphasis on using Microsoft Office, Google Docs, Survey Monkey and others, strong written and oral skills, organization skills, and the ability to perform multiple tasks with attention to detail. They must maintain a professional attitude and be able to interface successfully with a variety of personalities. Strong customer service ability and flexibility required. Music performance and/or music education major or minor at a local college or university is preferred. Interest in classical music, teaching at the K-12 level a plus. A background check will be conducted on interns who will be working with students/children at schools or in various venues across Orange County.

    Candidates should send their resume and cover letter with an additional list of 2 references to A minimum of 3 months is requested to complete an internship. Internships are scheduling on a rolling basis. It is requested that Intern applications are sent in at least 2 months prior to the tentative start date. Please include the following information in your materials: Name of College/University, Address, Major/Department, Name of Faculty Sponsor/Advisor, e-mail or phone contact for Faculty member/Advisor, Credits to be awarded, Number of hours to be completed, and the term, semester or quarter timeframe for the Internship.

    We look forward to hearing from you and to providing you with a dynamic experience that will benefit your career potential and professional development in music and arts education.

    Marketing and Public Relations Intern

    The Marketing & Public Relations Intern will assist with the development and writing of press releases, media pitching, event work, research, and assist with general preparation for the concert season. The intern will have an opportunity to develop and execute at least one special promotion/event. Must have interest in marketing, public relations and music. Will perform some clerical and administrative duties as needed.

    Flexible; minimum 12 hours per week preferred

  • College curriculum in Marketing, Communications, Public Relations, or relevant field preferred
  • Strong writing skills (will be asked to submit writing samples)
  • Familiarity with social media platforms (Facebook, Twitter, Youtube, etc.)
  • Ability to work both independently and on a team
  • Proficiency in Microsoft Office applications (Word, Excel, Powerpoint and Outlook)
  • Working knowledge of Photoshop and/or InDesign preferred but not required

  • This is an unpaid internship.

    Please mail, fax, or email your resume to:

    Philharmonic Society of Orange County
    RE: Marketing and Public Relations Internship
    2082 Business Center Drive, Suite 100
    Irvine, CA 92612

    Fax: (949) 553-2421